Freight Operations and Billing Analyst II

At Penguin Solutions (Nasdaq: PENG) – The AI Factory Platform Company – we’re building a team of innovators who thrive on collaboration, creativity, and the opportunity to help shape the future of AI. As part of the AI technology revolution, our teams design, build, deploy, and manage AI factories for enterprises, sovereign AI initiatives, and neocloud providers worldwide.

Headquartered in Silicon Valley, California, Penguin Solutions operates globally through a network of R&D, manufacturing, and sales locations. For nearly three decades, we have operated at the intersection of memory and AI/HPC infrastructure. That engineering expertise positions us to power the next generation of AI workloads, from training to inference and agentic AI at scale.

Penguin Solutions brings together differentiated infrastructure software, advanced memory, compute systems, end-to-end services, and industry-leading partner solutions in a full-stack AI factory platform designed to help customers deploy and scale AI workloads with speed and precision.

At Penguin Solutions, we value ideas over hierarchy and believe in servant leadership, where leaders enable teams to do their best work. We empower employees to take ownership, drive innovation, and grow through challenging work, continuous learning, and exposure to advanced AI tools and technologies. With flexibility where it matters and a strong focus on outcomes, Penguin Solutions is a place to do your best work, grow your career, and make a meaningful impact.

Responsibilities

• Lead a team of freight bill analysts and ensure all accounts are handled efficiently and accurately
• Develop and maintain auditing procedures for all assigned accounts
• Review freight bills for accuracy and completeness and resolve any discrepancies
• Review and approval of all freight invoices
• Ensure aging reports are reviewed and addressed regularly
• Ensure all invoices are paid in a timely manner
• Ensure all cross charges are applied correctly, and other site cross charges are approved
• Provide pending invoice status reports (Weekly)
• Provide monthly spending analysis report
• Verify Tariff imposed
• Liaise and communicate with the logistics service providers to ensure inbound shipments are delivered as per scheduled.
• Keep track of urgent shipments in transit, and constantly follow up for delivery status of inbound/ outbound shipments
• Ensure all billing invoices from logistics service providers are verified for accuracy in the rates and account numbers used.
• Provide Accrual in every quarter end to Finance AP.
• Ensure aging reports are reviewed and addressed regularly.
• Ensure all cross charges are applied correctly, and other site cross charges are approved.

Requirements

• High school diploma or equivalent
• Excellent knowledge of SAP
• Must be a team player with written and verbal communication skills.
• Good understanding of various carrier pricing, tariff and contract rate, others.
• Good analytical skills
• Min. 2 years’ experience with freight billings/invoices
• Exposure to incoterm 2020. 
• Must have good computer skills; excel, word, power point, etc.
• Must be detail oriented.
• Occasionally attend conference calls, Zoom meetings, etc. (early morning or late evening)
• Ability to work a flexible schedule based on department and company needs
• Flexible in adapting to additional tasks given within the scope of logistics.