Executive Assistant

Overview

Penguin Solutions is seeking an Executive Assistant (EA) to serve as a strategic partner and trusted aide to the President of Advanced Computing at Penguin Solutions. This role requires a proactive, detail-oriented, and highly professional individual capable of managing a dynamic schedule, facilitating effective communication, and ensuring smooth day-to-day operations within a fast-paced, high-tech environment.

Responsibilities

• Manage and optimize the President’s calendar, including scheduling meetings, appointments, travel, and events.
• Coordinate complex domestic and international travel arrangements, ensuring seamless logistics and itinerary planning.
• Prepare agendas, briefings, presentations, and reports for executive meetings and public engagements.
• Organize leadership off-sites, board meetings, and special projects as assigned.
• Coordinate and track action items, ensuring timely follow-up and completion.
• Support strategic initiatives by organizing internal reviews, maintaining project timelines, and monitoring progress.
• Reconcile expense reports, manage executive budget items, and ensure compliance with internal policies.
• Handle sensitive or confidential information with discretion.
• Other projects/duties as assigned.

Qualifications

• Bachelor's degree preferred; or equivalent education and work experience.
• 5+ years of experience supporting C-level executives, preferably in a technology or high-growth organization, in addition to other experience supporting leaders at other levels
• Exceptional organizational, time management, and multitasking skills.
• Experience with extensive calendar management
• Solid experience coordinating executive travel, both domestic and international
• Strong written and verbal communication abilities.
• High level of discretion, integrity, and professionalism.
• Proficiency in Microsoft Office Suite
• Experience with project management tools and Concur is a plus.

Location

This is a hybrid role in Maynard, MA with on-site responsibilities up to 3 days per week.

Travel

N/A

Compensation & Benefits

The base pay range that the Company reasonably expects to pay for this position in Massachusetts is $90,000 - $103,000; the pay ultimately offered may vary based on business considerations, including job-related knowledge, skills, experience, and education. The position is bonus-eligible, and there are medical, dental, and vision benefits available. There is a 401k saving plan and other benefits, such as Paid Time Off, Life Insurance, and an Employee Assistance Plan.   

Inclusion & Belonging Statement

We are committed to creating an inclusive environment that embraces differences and fosters belonging for all.

Equal Opportunity Statement  

We are an Affirmative Action/Equal Opportunity Employer and strongly committed to all policies which will afford equal opportunity employment to all qualified persons without regard to age, national origin, race, ethnicity, creed, gender, disability, veteran status, or any other characteristic protected by law.